Microsoft® Outlook 2003 Help
Get to know more about Microsoft® Outlook 2003 Help
The Microsoft® Outlook® 2003 is available both in the Microsoft® Office Bundle as well as a standalone application. The Outlook® 2003 included a lot many new features in comparison with the older one. It had robust anti-spam filtering, Calendars and cached connection to the Microsoft® Exchange Server. It comes with a very effective and powerful mail filter, better message threading, speed improvement and other features. Another important feature in the Outlook® is the calendar. The calendar helps set up meetings and memos. The cached exchange mode of data transfer helps maintain the mailbox replica within the system. It also provides a simplified method of running the wizard in setting up the e-mail that needs to be retrieved from the server.
The description below shows how to efficiently use the Microsoft® Outlook® for sending and receiving mails with enhanced security:
- Configuring e-mail
- Viewing the e-mail information
- Keeping privacy maintained
- Reading an e-mail in plain text
E-mails can be certified and secured before they are sent to the user. The Digital ID with which the e-mail is encrypted must be made available to others as well. The Digital id can be made available from the Certificate Authority. Once the digital ID is obtained, open up the tools, Options in the security tab. Ensure that “My S/MIME Settings” appears with the e-mail address. Ensure the S/MIME is selected in the cryptographic format. And in the Certificate and Algorithms sections ensure the Digital Certificate obtained is selected. Also ensure the certificates are sent along with the e-mail so that the client can decrypt the e-mail message.
Viewing the e-mail information
Certain e-mails that come in the Inbox may be spam messages or even malware messages. The Outlook® can download these messages into the Inbox. The address from which the e-mail sent may be a forged one. If the e-mail that is sent is a forged one then the data about the e-mail source such as SMTP, MIME type, information and more can be seen in advance before opening the e-mail. Right click the e-mail and choose the ‘Options’. In this, view the Internet Headers. The information from where the mail has come from would be addressed here.
The privacy of a system can be secured by removing all the unwanted messages and emails. The Outlook® 2003 can be programmed to remove all the data that is not needed from the trash as soon as the program exits. In this manner no third person can enter the system and retrieve any information from the trash for their need. Select the Option of “Delete Messages on Exiting Outlook” so that the function is automatically executed each time the program exits.
The Outlook® 2003 functions by displaying both the HTML as well as the Rich Text Format (RTF), sometimes reading an email that may be on the RTF may result in the system being triggered with the code that would damage it. This RTF as well as the HTML can be removed in the case of an environment needing higher security. User can open the ‘Tools’ and ‘Options’ and select the ‘Preference’ Tab. In the ‘Preference’ tab check on the read all the e-mail as plain text. Thus the problem can be avoided. Care must be taken that the e-mail will only be read as plain text but yet again stored in the HTML and RTF format.