Back up Microsoft® Office Files
Why do you need to back up Microsoft Office files and how to create Microsoft Office backup files?
Microsoft Office is an office application suite which would contain many applications like Microsoft Word, Microsoft Excel, and Microsoft PowerPoint etc. The latest version available is Microsoft Office 2010. You have to download this application from the genuine website such as Microsoft website, otherwise, the office suite might be a corrupted version. Backing up means you are creating the copies of files and data present in the system. Just like that, you would be able to create the backup copies of the Microsoft Office files. If you have got backup files for Office applications, you do not have the risk of losing those files with extra copies of the files.
Following are the need of backup Microsoft Office files and tips to back them up:
- Need for Microsoft Office backup
- Back up Microsoft Word files
- Back up Microsoft Excel files
Need for Microsoft Office backup
Sometimes when you are working on a document such as a spreadsheet, e-mail, or a Word document, you need to apply security for those documents. There is chance that you would lose them unexpectedly. So, it would be better to backup all those Microsoft Office files. A good way to do this is to take backup of such Microsoft files. There are some authoring applications that would have the capability to create a backup file in your work. In Microsoft Office, you could be able to create backup in the different applications like Microsoft Excel, Microsoft Word etc. Each of the programs has different methods to back up files.
Back up Microsoft Word files
You need to open the Microsoft Word and click 'Office' button. After that, select 'Word Options' and then choose 'Advanced' option. Then, go to 'Save' and then choose 'Always Create a Backup Copy'. After that, click 'OK' and this would save an extra copy of each of the Word file. If your file is getting damaged or deleted, you could be able to use this backup copy. A new backup copy would be created whenever you save each time. This backup would also be in the same folder and would have the file extension of .wbk.
Open Microsoft Excel and then click 'Office' button. Then, select 'Excel Options'. Then under the 'Save' you need to scroll to Save Workbooks. You have to click the Save AutoRecover Information Every box which is present. Then, you need to choose how often you need Excel to form a backup copy in the box called Minutes. Then you would click OK. After that, The AutoRecover feature would automatically save a backup copy of each of the Excel workbook.