Mail Merge Not Working in Microsoft® Word
Read on to know more about Mail Merge and why it would not work in Microsoft Word. Also know a method by which Mail Merge would work in Microsoft Word.
A software application that can create multiple documents from a single template form and from a structural data source is known as Mail Merge. Mail Merge is a feature that enables users to create documents. These documents might be e-mails, fax, letters, etc. These documents contain unique elements like Recipient Name, Contact No, Address, City, State, etc. With the help of the Mail Merge feature, users can create documents for multiple recipients. For creating form letters addressed to many different people, Mail Merge is the most suited method. In Microsoft Word, merging of individual files is possible and this can be done through the ribbon interface. By using Mail Merge, users can also create set of numbered coupons, set of form letters, e-mail messages, or faxes and also a set of envelopes or labels.
Following are the reasons due to which Mail Merge would not work in Microsoft Word and some suitable methods to allow the Mail Merge feature to work in Microsoft Word:
- Reasons for Mail Merge not working in Microsoft Word
- Choose correct data file
- Offer required file formats
Reasons for Mail Merge not working in Microsoft Word
There might be several problems due to which Mail Merge would not work in Microsoft Word. Mail Merge may not work due to corrupted or outdated word application, error in database of applications like Excel or Access, performing Mail Merge operation in Word with various data sources etc. Mail Merge might also not work if any error occurs while forming letter, envelop, label or directory, or while selecting recipients etc.
Choose correct data file
For proper working of Mail Merge in Word, users are recommended to choose correct data file. While using Mail Merge, users can mail a letter, envelop, label or directory to numerous people. For this, users have to depend on data files that might be created on Excel or Access. Users are recommended to choose correct and exact data file to merge and also ensure that this database selected is free from all sorts of errors.
Another method to resolve Mail Merge application not working issue is to offer required file formats in the data source. Word application while performing mail merge uses various file formats. The following file types like. txt, .csv, .doc, .dot, .mdb, .xls, and .wps can be used as data sources in order to perform mail merge in Word. Users have to ensure that these file formats are available and if not install them. These data files are very important while performing mail merge in Word.
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