Compress PST File in Microsoft® Office 2007
Know how to compress PST file in Microsoft Office 2007.
Microsoft Office 2007 is an e-mail client program that helps you like your personal information manager. It manages all your personal tasks like managing contacts, tasks, calendars and mails. Using Microsoft Outlook 2007, you can work on your e-mails even if you are offline. All these information are stored in Microsoft Outlook in a file named .pst file which stands for personal store file. These files are stored in the hard drive. Compression of these files is necessary when large amount of data is to be stored in the file. On compression, the file becomes smaller in size thereby allowing Outlook programs to run more efficiently. Therefore it is recommended to regularly compress the files before it reaches the manageable limit. You can either compress the files using the compression command in Outlook or else you can use compression tools to perform the task.
Following are the information on compressing PST file in Outlook 2007:
- Method of compression
- Things to keep in mind
The main reason behind compressing a Microsoft Outlook PST file is to protect the file from corruption. When the size of .pst file exceeds beyond 20 GB there are more chances for the file to get corrupted. Therefore, in order to keep the file within the limit, compaction process is necessary. Every version of Microsoft Outlook comes with an option to reduce the size of PST files.
Method of compression
In order to compress the file, you need to click on 'Data Management' option in File menu. In the corresponding window that opens, click on the file which you need to compress. Next, you need to click on 'Settings' option and then click on 'Compact Now' option followed by clicking on 'OK'. Then you need to click on 'Close' and this way the compression process is completed.
Before making any alteration in .pst file you need to make sure that you have backed up all the files. Back up provides security to your data even if any problem happens during the compression process. Always remember to compress the file before reaching the manageable limit so that you can avoid the chances of corruption.
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